E-Manifest: Sustaining the e-Manifest National System through User Fees

Mathy Stanislaus Mathy Stanislaus

By Mathy Stanislaus

Recently, I blogged about the selection of members for our e-Manifest Advisory Board, an exciting step in the creation of an electronic system for tracking hazardous waste shipments from “cradle-to-grave.” This system, known as e-Manifest, will improve access to timely hazardous waste shipment data and will reduce burdens associated with the current paper manifest system.

How are we funding this system? In the e-Manifest Act, Congress required that EPA recover all of the costs of developing and operating the system. E-Manifest will be entirely supported by user fees charged to those who use manifests to track shipments of their hazardous wastes. Congress directed EPA to create a system for collecting user fees, which makes lots of sense. After all, the cost of handling and tracking hazardous waste ought to be borne by those who generate it, not the tax payer. After all, maybe they will generate less!

Today, I’m pleased to highlight another important step toward our goal of deploying the e-Manifest system in the spring of 2018. We have released a proposed rule that explains how we propose to establish and revise the system’s user fees. Now it’s your turn; we want your input. We are looking forward to getting informed and insightful public comment. The proposal covers:

  • Who must pay e-Manifest user fees,
  • The types of transactions that will incur fees,
  • The formula we’ll use to set fees,
  • Options for paying fees electronically,
  • A process for periodically revising user fees, and
  • Sanctions for non-payment.

Our proposal plans to levy user fees on the facilities that receive manifested waste shipments, with the fees tailored to whether paper or electronic manifests are submitted to the system. Paper is a lot more expensive to handle and process. At EPA we’re advocates of reduce, reuse, recycle. The bottom line is that we’re trying to set this system up so that paper becomes the choice of last resort. If we are successful the system will be more efficient, cost less and save more.

I encourage you to tell us what you think. Comments on this proposal will be accepted for 60 days following publication of this rule in the Federal Register. EPA is requesting commenters to use the new comment platform, which can be found at https://epa-notice.usa.gov/. Information on the new platform can be found in the Federal Register Notice for the proposed rule, as well as on the EPA e-Manifest proposed rule Web page. You may follow progress on EPA’s development of the e-Manifest system on our website. If you subscribe to the e-Manifest ListServ, you will receive project updates in real time and information about opportunities to provide feedback. EPA will also conduct an upcoming webinar to discuss the user fee proposals under consideration and encourage all interested parties to participate.

Once we’ve reviewed the public comments and feedback from the Advisory Board, EPA will finalize the user fee methodology and establish user fees for the e-Manifest system, which we expect to do in late 2017. We are excited about the strides we are making in realizing this national system, and remain dedicated to maintaining open dialogue and continuing collaboration. For more updates, visit our e-Manifest website.

Editor's Note: The views expressed here are intended to explain EPA policy. They do not change anyone's rights or obligations. You may share this post. However, please do not change the title or the content, or remove EPA’s identity as the author. If you do make substantive changes, please do not attribute the edited title or content to EPA or the author.

EPA's official web site is www.epa.gov. Some links on this page may redirect users from the EPA website to specific content on a non-EPA, third-party site. In doing so, EPA is directing you only to the specific content referenced at the time of publication, not to any other content that may appear on the same webpage or elsewhere on the third-party site, or be added at a later date.

EPA is providing this link for informational purposes only. EPA cannot attest to the accuracy of non-EPA information provided by any third-party sites or any other linked site. EPA does not endorse any non-government websites, companies, internet applications or any policies or information expressed therein.

E-Manifest: Tapping into America’s Expertise to Build a National System

Mathy Stanislaus Mathy Stanislaus

By Mathy Stanislaus

Last year, I wrote about the progress we’re making on creating an electronic system for tracking hazardous waste shipments. It’s the system that will modernize the nation’s cradle to grave hazardous waste tracking process while saving valuable time, resources, and dollars for industry and states. The e-Manifest program is the vanguard of the Agency-wide e-Enterprise initiative to develop new tools to reduce the reporting burden on regulated entities and provide the Agency, states and the public with easier access to environmental data.

Today I’m pleased to announce another important step toward this goal, the selection of members for our E-Manifest Advisory Board. We chose experts with diverse backgrounds to help ensure that perspectives from manifest users across the country will be incorporated into the recommendations for improving effectiveness of the e-Manifest system.

We followed a robust process to select the Advisory Board members. First, we solicited nominations through a variety of outlets, including the Federal Register, various professional associations, our e-Manifest ListServ, and the Office of Small Business Programs. We received an enthusiastic response from candidates with expertise in information technology and from stakeholders in the sectors affected by the future e-Manifest system, including state governments, transportation, and hazardous waste management. From this excellent slate of nominations, we selected eight members who we believe reflect a wide array of valuable expertise, including:

  • Decades of experience managing hazardous waste at generator, transporter, and hazardous waste management facilities;
  • Vast systems development knowledge, including one contributer to the OnStar Automotive assistive technology; and
  • Hands-on, in-depth experience managing state hazardous waste programs in the states of Massachusetts, Minnesota, and Washington.

As required by the e-Manifest Act, the Advisory Board will be composed of nine members consisting of the EPA Administrator (or her designee), two members from the information technology sector, three members from state agencies and three members from the regulated community. We are excited to start working with the Advisory Board to gather their thoughts on several complex issues surrounding the development of the e-manifest system, including effectiveness and performance, user fees and processes, regulations and guidance, and outreach to our stakeholders. We will convene the Advisory Board periodically beginning in 2016, and we intend to deploy the e-Manifest system in the spring of 2018.

For those stakeholders who are not part of the Advisory Board, there are several ways you can provide your input and expertise to the e-Manifest system project. Our system development work is focused on ensuring that user requirements are met from day one of national system deployment. To accomplish this, we are conducting user-centered design and development and are utilizing agile software development methodologies. This approach embodies continuous improvement through pilots and testing, using iterative processes, and continued regular engagement with users and stakeholders throughout the process to provide on-going opportunities for input.

I encourage you to follow progress on the development of the e-Manifest system on our website. There, you may also subscribe to the e-Manifest ListServ to receive project updates in real time and information about opportunities to provide feedback. You may also submit your ideas and questions to eManifest@epa.gov. And finally, once we publish our proposed fee methodology this spring, I encourage you to submit comments on the proposed rule through regulations.gov.

Editor's Note: The views expressed here are intended to explain EPA policy. They do not change anyone's rights or obligations. You may share this post. However, please do not change the title or the content, or remove EPA’s identity as the author. If you do make substantive changes, please do not attribute the edited title or content to EPA or the author.

EPA's official web site is www.epa.gov. Some links on this page may redirect users from the EPA website to specific content on a non-EPA, third-party site. In doing so, EPA is directing you only to the specific content referenced at the time of publication, not to any other content that may appear on the same webpage or elsewhere on the third-party site, or be added at a later date.

EPA is providing this link for informational purposes only. EPA cannot attest to the accuracy of non-EPA information provided by any third-party sites or any other linked site. EPA does not endorse any non-government websites, companies, internet applications or any policies or information expressed therein.

E-Manifest: Partnering to Build a 21st Century Solution for Hazardous Waste Tracking

Mathy Stanislaus Mathy Stanislaus

Last year, I announced that we were embarking on the development of e-Manifest, to upgrade the current paper-based system of tracking hazardous waste to an electronic one, streamlining and greatly reducing the millions of paper manifests produced each year. E-Manifest will save industry an estimated $75 million per year, improve inspection and enforcement by EPA and the states, and improve public safety by providing timely and better quality information on hazardous waste transport to emergency responders.

Hazardous waste generated in the United States must be tracked from “cradle to grave” to ensure it is handled, shipped, and disposed of in a safe and environmentally responsible manner.

We’ve made significant progress over the last year working with the states, industry, and other stakeholders on the development of e-Manifest.

We held a series of extensive technical meetings to discuss key issues, including:

  • Current industry and state operations and information technology (IT) systems that support manifests.
  • Industry and state expectations and requirements for interacting with e-Manifest.
  • State and industry data access needs and reports available from the e-Manifest system.

This work is essential to designing, building and ultimately deploying the national system, and the agency will soon procure appropriate vendors to achieve these goals. We will be in close contact with users and other stakeholders to pilot and test the system every step of the way as we proceed.

On February 18, 2015 we asked for nominations from individuals interested in service on this e-Manifest Board, ensuring there is representation from states, industry, and IT professionals. View the Federal Register Notice for more information.

Another important step needed before the e-Manifest program can be fully implemented is to establish the initial fee structure for users of the system. We are working closely with states and industry stakeholders, and anticipate the proposed rule establishing the fee model for the system will be ready for public comment by May of 2016.

Editor's Note: The views expressed here are intended to explain EPA policy. They do not change anyone's rights or obligations. You may share this post. However, please do not change the title or the content, or remove EPA’s identity as the author. If you do make substantive changes, please do not attribute the edited title or content to EPA or the author.

EPA's official web site is www.epa.gov. Some links on this page may redirect users from the EPA website to specific content on a non-EPA, third-party site. In doing so, EPA is directing you only to the specific content referenced at the time of publication, not to any other content that may appear on the same webpage or elsewhere on the third-party site, or be added at a later date.

EPA is providing this link for informational purposes only. EPA cannot attest to the accuracy of non-EPA information provided by any third-party sites or any other linked site. EPA does not endorse any non-government websites, companies, internet applications or any policies or information expressed therein.

E-Manifest: Modernizing Hazardous Waste Tracking

Mathy Stanislaus Mathy Stanislaus

Hazardous waste barrels

When a facility generates hazardous waste, the waste is often sent to a management facility elsewhere to be stored, treated, or disposed. Currently, we require industry to track and keep records of type, volume, sources and destinations of hazardous waste shipments through a set of paper forms (manifests), reports, and procedures that follow the shipments from cradle-to-grave. This process produces millions of manifests each year in an often inefficient process.

EPA is working with states, industry, and other stakeholders to modernize this process by allowing for electronic manifests (e-Manifest). Continue reading

Editor's Note: The views expressed here are intended to explain EPA policy. They do not change anyone's rights or obligations. You may share this post. However, please do not change the title or the content, or remove EPA’s identity as the author. If you do make substantive changes, please do not attribute the edited title or content to EPA or the author.

EPA's official web site is www.epa.gov. Some links on this page may redirect users from the EPA website to specific content on a non-EPA, third-party site. In doing so, EPA is directing you only to the specific content referenced at the time of publication, not to any other content that may appear on the same webpage or elsewhere on the third-party site, or be added at a later date.

EPA is providing this link for informational purposes only. EPA cannot attest to the accuracy of non-EPA information provided by any third-party sites or any other linked site. EPA does not endorse any non-government websites, companies, internet applications or any policies or information expressed therein.